Executive Assistant

Package Description

Britax Childcare is an international market leader in the manufacture and distribution of child safety car seats and strollers. The global market is divided into three regions: Europe, Americas and Asia Pacific.

Australia is the largest business in Asia Pacific, known as Britax Childcare Pty Ltd and is based in Port Melbourne. The primary brands are Britax, Safe-n-Sound, Steelcraft, Hipod and Babylove. 

The business operates under the following values:

Care:     We care about protecting the dreams of our customers, our people, and our world. Realised by outstanding safety, fostering our employees with a commitment to improving lives.

Trust:   We trust in our products to protect the dreams of our customers all over the world. We trust in our people who come together with a common purpose, where differences make us better and enable us to create an environment where everyone belongs.

Curious:  We are curious because we ask questions and connect with our people, by listening thoughtfully, elevating their voices, and ensuring their dreams are our starting point.

POSITION OBJECTIVE:

The Executive Assistant role is responsible for providing a high level of confidential executive support and assistance to the Executive Team and Human Resources, anticipating the day to day needs and requirements of the role with a proactive, efficient, and service oriented approach.  This full-time role will also provide administration and co-ordination support to internal departments together with general office management services.

DUTIES & ACCOUNTABILITIES:

The following are the key responsibilities for the role:

Executive Support:

• Proactively manage calendars and correspondence for the Executive Team.
• Assist with preparation of documentation including minutes, correspondence, reports, and presentations as required.
• Maintain discretion, confidentiality, maturity, and diplomacy in responding to and in management of enquiries.
• Support Company Secretarial, HR and other regulatory requirements. 
• Ensure that the Executive Team are fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements etc.
• Other executive support duties as required.

       Administrative Support:

• General office administration and support to the management Team and HR.
• Serves as principal administrative contact and liaison with external contacts.
• Develops, implements, and administers company office systems and procedures, and manages archiving activities.
• Co-ordinates meetings including invitations, booking of rooms, necessary equipment, and catering as required.
• Co-ordinates events, including conference and other office functions
• Purchases and maintains inventory of supplies for the office.
• Reconciliation of credit card expenses
• Action incoming and outgoing mail.
• Other administrative duties as required.

COMPETENCIES, KNOWLEDGE & SKILLS:

• A natural ability to be highly adaptable and confident   with a high attention to detail.
• Ability to maintain discretion, confidentiality, maturity, and diplomacy in responding to and in management of enquiries.
• Highly developed time management, planning and organisational skills with the ability to prioritise and meet deadlines and be highly adaptable and flexible to meet sometimes rapidly changing priorities and variable working duties and hours.
• Proven ability to support senior executives both resourcefully and proactively with their day-to-day operations, including an ability to anticipate needs.
• Strong interpersonal skills and excellent written and oral communication skills.
• Highly developed computer and reporting skills with advanced Microsoft Office suite is essential.
• Aptitude to develop strong cross functional relationships through solid communication and informal leadership.
• Ability to work under pressure with autonomy and accountability, recognising critical issues and pushing on to resolve them while keeping stakeholders informed.

EXPERIENCE REQUIRED:

• Minimum 3 years’ experience in an executive assistant role.
• High level of attention to detail with demonstrated ability to show initiative and creativity in problem solving.
• Advanced organisation and time management skills.
• Demonstrated ability to work independently and set priorities.
• Excellent oral and written communication skills.
• Excellent interpersonal skills and telephone manner.
• Demonstrated ability to manage varied workload and changing priorities and maintain motivation.